Electronic Safety Management System Functionality


Electronic Safety Management System Functionality

Person Module

Controls all staff information, security and security permissible, the require documentation for staff with expiry dates, medicals, work permits, etc.

Policy Module

Control company policies with the communication thereof.

Safety committee module

Control safety committee meetings. The system will escalate non-conformances to the minutes of the meeting. Actions can be created against items and assigned to the responsible persons

Contractor administration module

Controls the legal compliance of contractors. Set safety documentation per industry. Monitors expiry dates of legal documents. See legal compliance of contractors when scheduling work

Audit reports

Create Audit Reports for any audit requirement. Escalate any non-conformances immediately through the Action module

Reminder email module

Sends you reminder emails on any workflow within the system

Incident Investigation Module

Control reporting of incident, completion of the required documentation for these incidents and management reporting thereof.

Fire and emergency module

Control Fire and Emergency documentation, fire drill intervals and results of the fire drills

Training Module

Controls training requirements, training linked to legal appointments and the expiry dates of training certificates. Will help you to plan your training program in advance.

Reporting module

→ Dashboard – view compliance on a single page
→ Internal filters – create your own reports
→ Accessible from anywhere, anytime
→ Accurate information in real time
→ Drill down to branch level or a single activity

PPE Module

Control the issuing of PPE. Cannot issue PPE twice. Ad-hoc issuing can be created for “lost” or damaged PPE. Plan stock levels for PPE

Toolbox talks module

Control Toolbox Talks and the communication sessions thereof

Action Notification Module

Create an Action ticket against any non-conformance in the system. The system will send notification email to the involved people. See Action on the Dash Board

Risk assessment module

Risk Assessment and rating can be created electronically. Communication session can be created

Appointment Module

Control all appointments, quantify of required appointments and the status thereof.

Induction Module

Control who must do which induction and the compliance thereof. Induction can now be in video format and can be used to communicate all company rules and regulations.

Register module

Anything can be measured. Nonconformances can be escalated immediately through the Action module. Can be exported to Excel to pick up trends. View registers that must be completed on a calendar

Safety file module

Export complete safety file with all documentation to hard copy for external auditing purposes or record keeping

Safety documentation module

Control document library with documentation, legislation and the expiry dates thereof

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